Invoices shall not include interest or late payment charges.Multiple invoices cannot be combined onto single pages. No more than 1 invoice may be listed per page.All invoices must contain, at minimum: the invoice number, invoice date, PO number and remit address.Invoices exceeding 1 year after provision of Deliverables or Services will not be accepted without demonstration of earlier collection attempts.
All invoices must be submitted to Customer upon acknowledgement of receipt of Deliverables, or written confirmation of satisfaction with Services.Standard payment terms for Customer are Net45 days from the invoice date.Orders may be confirmed via fax to (617) 565-0634, or via email to. Vendors must acknowledge, and confirm order details within 24 hours of order receipt.Orders not accompanied by a PO will be denied. Orders from Mass General Brigham (formerly Partners HealthCare) must be accompanied by a PO in standard Mass General Brigham format: 10 digits, numeric only.Failure to follow the below procedures may result in the delay of payment. To ensure timely, and correct payment, Vendor acknowledges and agrees to adhere to the following standard operating procedures for Order Receipt, Invoicing and resolution of non-payment. Meals and incidentals will be paid at the federal per diem unless Customer requests otherwise.ĭownload the Travel Expense Requirements document.īusiness acknowledges that if invoices are not submitted in accordance with this section, Customer cannot guarantee the timely payment of fees.īusiness shall submit invoice(s) for payments due hereunder upon receipt of Customer’s written approval of Services and/or Deliverables. Original receipts must be provided for reimbursement for hotel, car, and plane travel.They may reference the Mass General Brigham Employee Travel Policy to provide additional detailed guidance. For unusual situations or expenses, please contact your Mass General Brigham business contact for guidance.are not reimbursable nor are phone call expenses not directly related to the project.
Standard accounts payable policies movie#
Movie rentals, gym fees, dry cleaning, etc.Long term accommodations should be pursued whenever financially advantageous. Reasonable accommodations for a standard single room at a mid-range hotel will be reimbursed.On travel days the reimbursement will be 75% of the federal per diem for the region. Total meals and incidental expenses cannot exceed the federal General Services Administration (GSA) rate set for the region where the work will be performed (available at: ).If a personal vehicle is being used, mileage will be reimbursed at the federal POV mileage rate (currently $.545/mile but updated annually) and tolls and parking fees will be reimbursed. Gas, tolls, insurance and parking fees for rental vehicles will also be reimbursed but not parking tickets, moving violations, etc. Car rentals must be a standard/full vehicle class or lower unless a different class of car is documented as less expensive.Travel (airline, railroad, etc.) should always be in coach class, irrespective of trip length.Such time must be pre-approved in writing by Customer in advance and shall be subject to any maximum payment caps agreed upon by the parties for any particular defined project. Any additional time spent by a Business Employee or such agents traveling at the specific request of Customer shall count as time spent in providing Services to Customer. Any time spent by any employee of Business (“Business Employee”) or agents of Business commuting to and from their homes shall not count as time spent in providing any Services to Customer.The following requirements apply to travel expenses being charged to Mass General Brigham and its affiliates: ĭownload the Background Check documentfor the details of this requirement.Īs a non-profit, Mass General Brigham takes its fiduciary responsibilities very seriously and this focus on reasonable cost containment applies to our vendor community. Questions about these standards should be directed to Police & Security at. Any/all communications containing personal information must be sent via Secure/Encrypted email. If a Business employee is unable to satisfactorily meet these requirements, Business must contact Customer in advance of the employee engaging in work for Mass General Brigham to determine next steps.
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The Business is expected to maintain documentation of adherence to these requirements and be able to demonstrate compliance, if requested. In addition, temporary staff serving for any length of time must meet these requirements. Mass General Brigham (formerly Partners HealthCare) (Customer) requires vendors/suppliers (Business) to perform certain background checks for Business employees assigned to work at a Mass General Brigham site for more than three weeks or who will have any access to Protected Health Information.
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